If you are planning, setting up or conducting a public or community event, either as an event organiser or on-site operator, you have legal obligations to ensure the safety of anyone working there as well as everyone attending.
At an event workers could include employees, volunteers, contractors, suppliers, food vendors, amusement device operators and performers.
You have a duty of care to ensure you have assessed and managed any potential health and safety risk. When you know where those risks are, you must do whatever you can to eliminate or minimise them. This is called the risk management process.
Think about on-site activities such as catering, amusement devices, scaffolding, staging and rigging, and the use and/or operation of various types of plant and equipment (e.g. LPG, forklifts, dough mixers, electrical safety) which are particular focus areas. Potential risks are likely to be associated with:
- access and egress
- amenities and first aid
- contractor management and inductions
- emergency procedures
- fire prevention
- traffic flow.
We can help you with this. Our work health and safety advisors can provide you with free information, advice and support tailored to your event. With no inspector powers, you can be comfortable asking us for help. Register or call 1300 365 255 to book a free advisor's visit at a time and place that suits you.
Compliance and enforcement
Our work health and safety inspectors look after compliance and enforcement issues relating to community events to ensure event organisers keep public and workplace health and safety top of mind.
For community events (e.g. Clipsal 500, Royal Adelaide Show, WOMAD etc) they conduct pre-event audits and site inspections, and liaise with organisers/owners before and during the events, respond to any health and safety complaints or notifications, conduct proactive visits and inspections to determine any breaches of the Work Health and Safety Act 2012 (SA) and take appropriate enforcement action.
Inspectors will check for evidence of contractor and worker competencies and licences, amusement structure registrations, annual inspections conducted by competent persons, safe work method statements and public liability insurance.
So if you're organising or working at an event make sure you keep health and safety a priority.